MS Mail Server - How to prevent Spam

By: George H. Biwit

The increase in the number of spam e-mails raise the need to monitor and eliminate unwanted messages - ensuring that the Microsoft Exchange system function properly

Unwanted mail adds trouble and decreases productivity and is a major threat to todays business world . Companies get tons of indecent, deceptive and irking e-mails in bulk regularly. Spam is the word most commonly used to express discarded, unwanted and promotional mails. Spam is not an abbreviation or acronym (so spam does not denote something). Normally a spam mail contains commercial content and it is send to receivers who never reqeusted to get that kind of information from the business or individual that sends it.

Receiving a vast amount of unwanted commercial mails can easily end up costing individuals and companyies a lot of time and resouces because they have to sort unwanted and legitimate e-mails and remove the unwanted e-mails in the process. It generates frustrations among employees hindering efficiency.

Deleting spam is a time consuming process, email server up-time and performance suffers, and your network faces a security risk from malevolent messages. Furthermore, the company also faces the risk as these spam mails might lead to irreparable harm to the systems, thus causing disorder and big loss of work and capital to the company.

The only guard against the threat from spam is professional asistance ensuring complete security and protection. Make sure your mail server is shielded properly to assure that every byte of passing data is filtered and blocked against spam. A spam filter for e-mail servers is typically an intelligent application that filters all new messages, finds spam on the basis of a chosen configuration and blocks all unwanted e-mails preventing them from passing all the way to the users inbox. And one of the widely used servers is that developed by Microsoft. Dubbed as Exchange Server, this Microsoft product makes e-mailing more speedy and resourceful.

Spam devices can be of great help to carry out filtering at an exchange server or unwanted mail blocking at exchange server. A server side spam filter enables users to automate the procedure to sort and remove spam at the server level i.e. before it reaches the internal network and each user’s personal computer. An automatic procedure that filters out spam is recommended because it protects your internal network and each single connected personal computer. In addition is prevents loss of information and user downtime.

As the anti-spam technology cant be taken as perfect, conducting a manual checking by network administrator is a suitable measure to scrutinize the periodically filtered out messages to ensure that the exchange server spam filter is not detecting messages that are not really spam.